Every employer likes a soaring high productivity graph of their workforce, don't they?
But developing efficiency and maintaining healthy productivity is about working smarter and not harder. It is vital to take a balanced view of all the factors concerning an employee's productivity in the workplace, such as the work conditions, job satisfaction, and dynamic leadership characteristics. Due to the rising COVID-19 impacts across the globe, many sectors have been affected and flagged. Some of them are getting back on track with the employees adopting the remote working culture. But still, productivity and overall performance is an evident concern.
In this article, we will discuss the right tips/tools and procedures to boost an employee's confidence and help in increasing the overall productivity of the company.
Let us first understand what productivity is?
Productivity is the ratio of output volume and input volume. Workplace productivity refers to the completion of tasks in the given time and at the available resources. It is always determined based on the quality of work and not the quantity of work.
Why is productivity valued so highly?
Productivity is maintained when the workforce is focused on the quality of work and not only the quantity of it. Below are the three most evident advantages of maintaining a steady flow of productivity:
- There is an increment in profits and better inversion rates. The flow of revenue increases as the workforce aims towards the better functioning of the business.
- The rising rate of productivity plays a vital role in maintaining the goodwill of a company.
- Operational expenses get eliminated when efficiency and productivity are in good form.
Setting Up A Good Parameter At The Workplace
Here are some of the vital elements for how to increase productivity in the workplace and setting parameters-
- Cut down the big projects into smaller tasks.
- Encourage and prioritize the team members to complete the task on time and before the deadlines.
- Avoid multitasking and overworking.
- Maintain a healthy and positive working environment.
Apart from setting parameters to maintain productivity at the workplace, there are several modern steps to analyze the factors perfectly. Using software to keep a constant track of workforce productivity is one of the popular methods many companies have adopted and are still practicing. Most-trending software for productivity monitoring in the workplace -
- EMPmonitor
- Trello
- MeisterTask
- Time Doctor
- Hubstaff
Features of such software-
- View productive, non-productive hours, active hours, idle hours, office hours, etc. of the employees
- Determine the break times
- Export timesheet
- Boards, cards, and lists to organize tasks and projects across teams.
- File-sharing through channels and direct messaging, along with the robust search filter.
- Reports and statistics to analyze your time, project progress, and compliance.
- Task management resources to assign and monitor tasks with functionality to set reminders, due dates, and priorities.
- Video conferencing.
- Remote collaboration.
- File-sharing and workflow automation - real-time updates and conversion of messages into tasks.
- Screen recording and regular screenshot monitoring
- Cloud storage feature and much more
Here are the seven quick tips for how to be more productive-
Upgrade Your Technology
To save time, energy, and money, it has become crucial to use employee productivity management tools. Employers all over the world are adopting new technologies that will ease their task to track the work performance of their employees.
Allow Flexible Working Hours
Allowing flexible working hours will let the employees work when they are most productive. Giving employees the ability to choose their hours will also make them happier and more likely to stick to work-related tasks when they are at the job.
Encourage Team Building
Work productivity boosts when employees learn to communicate better. Find ways to get employees to work together as a group on projects or different departments to grow their flow of information. Team-building activities or off-site experiences are great ways for employees time management and also to learn to communicate and operate together.
Maintain A Healthy And Happy Work Environment
Employees who are happy at work are more productive with their time, do their jobs better, and are more fruitful overall. They also tend to focus on the task at hand instead of getting rattled by non-work tasks like checking personal social media accounts.
Find Ways To Automate
Multitasking damages productivity. Rotating between different tasks invariably can cause employees to lose 40 percent of their productivity. This is where technology can illuminate and take over small jobs that are not as significant. Try automating your social media campaigns, using email marketing services that send automated email campaigns, and automating your traffic and lead-generation work.
Distribute Tasks Well
Give duties to the suited employee, believing that they will perform well, involve your employee to gain the experience and authority position which will be helpful for the organization.
Keep The Target Focused
You cannot expect your employees to be efficient if the goals are not clear and focused. All the assigned projects should be transparent, logical, and as narrow as possible.
Also Watch: EmpMonitor - Best Time Tracking Software | Productivity Management
Final Words:
This article consists of all the points covering how to maintain and grow productivity in the workplace. But, maintaining a healthy relationship with the employees is equally important like not putting too much stress on them, providing a happy environment to work with flexible work hours, etc., plays a vital role in encouraging the employees to work smarter and not harder!
